Your charter was written under a law that no longer exists
The company operates on a document drafted for the 2001 statute: no supervisory board, no procedure for approving related-party transactions, and nothing to fall back on if the participants fall out.
Common mistake: The charter is treated as a registration formality. It starts to matter the moment participants disagree — and by then it is too late to change it.
Decisions are taken over email and no minutes exist
In an audit, a transaction or a bank compliance review there is nothing to evidence the director's authority or the validity of decisions. A deal can be challenged, or a bank or counterparty can simply refuse to proceed.
Common mistake: A sole participant assumes minutes are unnecessary. Decisions of a sole participant are recorded in writing exactly as decisions of a meeting are.
Changing a director or a shareholding drags on for months
Until the change is recorded the former director formally retains authority and the new one cannot sign. Bank operations and contract signing stall.
Common mistake: The change is done in pieces: the decision is taken, but the filing is not made, the bank is not notified and powers of attorney are not reissued.
Head office asks for corporate documents and they have to be reassembled
Every audit, transaction and bank compliance check turns into a search through old mailboxes and former employees.
Common mistake: Nobody keeps the corporate file: the documents exist, but in different hands and in different versions.