A notarised copy is an official confirmation that a copy of a document is identical to the original. In this article I explain when such a copy is required, what to bring with you, and what to watch out for so the process goes smoothly.
A notarised copy is a reproduction of an original document on which a notary affixes their signature and official seal to certify that the copy faithfully matches the original. The copy thereby acquires legal standing and is accepted by government authorities, banks, universities, and other institutions in situations where presenting the original is impractical or undesirable.
In my daily practice I regularly see clients confuse two very different things: a self-made photocopy marked "true copy" and a properly notarised copy. The former is useful only for internal purposes; the latter carries official legal weight.
Key points to keep in mind:
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A notary may certify copies of virtually any document issued to an individual or a legal entity: passports, university diplomas, birth or marriage certificates, company articles of association, licences, agreements, and many others.
Practising private notary of the Yunusabad district of Tashkent. Certifies transactions, powers of attorney, inheritance and family documents under the law of the Republic of Uzbekistan.
If you cannot appear in person at the traffic authority (GAI) to register or deregister a vehicle, a notarially certified power of attorney allows you to authorise a representative to act on your behalf. This article covers the process, required documents, and key considerations for foreign and local vehicle owners alike.
That said, certain limitations apply. A notary will decline to certify a copy of:
If a document is in a foreign language, a notarially certified translation may be required before the copy can be certified — I recommend clarifying this in advance.
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| Parameter | General Description | What to Watch Out For |
|---|---|---|
| Original document | Mandatory | Without the original, the notary cannot certify the copy |
| Condition of document | Must be legible, free of critical damage | Smudges or uncertified corrections may result in refusal |
| Validity period | Document must be currently valid | Check the expiry date before you visit |
| Number of copies | Unlimited | Order the quantity you need in one visit — it saves time |
| Cost | Notarial fee + state duty | Confirm the exact amount with the notary on the day |
| Processing time |
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I advise preparing the following before your visit:
If you are unsure whether additional documents are needed in your specific situation, call the notary's office in advance — it will save you a wasted trip.
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1. How long is a notarised copy valid?
The certified copy itself does not carry an expiry date — it remains valid for as long as the underlying original is current. However, the receiving organisation may impose its own requirements (for example, "documents dated no more than three months ago"). Always check with the institution to which you are submitting the documents.
2. Can a copy of a copy be certified?
No. A notary certifies that a copy corresponds to the *original*. A copy made from another copy does not acquire legal force.
3. Does the document owner need to be present?
Not necessarily. Any person who holds the original and their own identity document may attend the notary on behalf of the matter. The document owner is not required to be present — unless the specific situation calls for the certification of a signature.
4. What if the original has been lost?
Certification without the original is not possible. In that case, the original must first be restored through the issuing authority, after which you may approach the notary.
5. Does the fee vary depending on the type of document?
Yes, fees may differ. I provide a precise cost estimate at the appointment, once I have reviewed the specific document.
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Certifying copies of documents is one of the most frequently requested notarial services, and with the right preparation it takes very little time. The essentials are straightforward: come with the original, ensure it is still valid, and bring your identity document — I will take care of the rest.
> Disclaimer: This article is for general informational purposes only and does not constitute individual notarial advice. Specific requirements, fees, and procedures may vary depending on your circumstances. Please verify current details with a qualified notary before taking action.
If you need documents certified in Tashkent, I welcome you to contact my notarial office in the Yunusabad district. My colleagues and I are ready to assist you efficiently and professionally — please reach out through whichever channel suits you best.
| Usually completed within a single visit |
| Longer wait possible for large volumes |
